Certificate awarded to WH Greaves in 1922.Certificate printed on heavy cream coloured paper with a red official sealCertificate under the Coat of Arms of Victoria dated 1922wh greaves collection, greaves, municipal clerks board, city of st kilda

Two handwritten letters by John Ellison. Date and addressee unknown. The first letter written on a Municipal Clerks' Board letterhead describe life as a law student. The second is titled "Lambing season in Victoria. Part of the Aileen and John Ellison collection.lambing, farm life, law

BHS CollectionCertificate of Competency No.852 - We, the members of the Municipal Clerks Board appointed by the Governor General for the examination of candidates for the Certificate of Competency as Municipal Clerk under the Local Government Acts, certify that Leslie John Ellison is duly qualified to fulfil the duties of such office. Given under our hands and seal at Melbourne this Thirty-first Day of March 1959. Signed by three members of the board and the Secretary. Typed at the bottom: This certificate is a replacement of original, issued 1943. Aileen and John Ellison Collection.municipal clerk board, ellison, certificate of competency

Monochrome photographic work of the Portland Town Council. One large photograph of Cr James Long the Mayor surrounded by nine smaller photographs of the rest of the Town Council. The images are mounted into great board and each photograph is bordered in gold. There are also floral images in blue painted around the photographs. It is framed in a dark painted wooden frame with a gold floral border.PORTLAND / MUNICIPAL COUNCIL / Cr James Long - Mayor - 1906-07. / Cr Hanlon Ex Mayor / Cr French / Cr Wilshire / Cr Woods / Cr Couch / Mr T.E.C. Henry - Town Clerk / Cr Craike / Dr Davis / Cr Wilson Bottom left - Richards & Co Ballaratportland town council, councillors, municipal life, municipal council, portland, 1900s

In Kew’s Civic Century (1960), Cr. W.D. Vaughan described William Dickie Birrell M.B.E. (1899-1974) as follows: “Mr. W. D. Birrell, who had been on the staff of the Country Roads Board after his return from active service with the First A.I.F., was appointed assistant town clerk on February 15, 1921. On Mr. Harrison’s retirement he was appointed town clerk and city treasurer, and has given outstanding service. His knowledge of municipal administration has been acknowledged by the Government calling on his services to advise on amendments to the Local Government Act. He is a past president of the Town Clerks Institute, and on the nomination of that body was honoured by Her Majesty the Queen in 1958 with the award of the M.B.E. He still occupies the position and is held in the highest esteem not only by the Kew Council, but also by local government administrators throughout the metropolitan area.” (page 132) He died on 7 May 1974, and his ashes were interred at the Boroondara General Cemetery. This portrait is one of a series of mounted and framed photographic portraits of Mayors and Town Clerks of the former Borough, Town and City of Kew, for the period 1863 to 1969. The portraits were transferred by the City of Kew to the Kew Historical Society in March 1989. A Significance Assessment in 2018, funded by the National Library of Australia confirmed the historic, and often artistic significance of the series. Framed portrait of W. D. Birrell - Town Clerk of the City of Kew from 1936 -. The mounting and framing of the photograph follows a typical layout or style in that it each is framed in dark wood, glazed, and laid down on an inscribed board. The inscription identifies the name of the town clerk and the year/s that he served.W.D. BIRRELL / TOWN CLERK 1938-town clerks - kew (vic), w.d. birrell, photographers - stuart tompkins studios - camberwell (vic), kew (vic.) — municipal collection

Cr. W.D. Vaughan in his civic history of Kew includes a chapter (XXXII, pages 132-3) to Town Clerks and Surveyors. He states that H.H. Harrison began his career with the Borough of Kew in 1888 as his predecessor's assistant, becoming Town Clerk on the latter's death in 1901. On his retirement, The Herald on 30 Jul 1938 reported that: "H.H. HARRISON, Town Clerk of Kew, was entertained last night by members of the Metropolitan Institute of Town Clerks and presented with a walking stick and case of pipes, on the occasion of his retirement after 50 years' service with Kew City Council. He began his municipal career as a youth with the Bendigo City Council, and in 1888, was appointed Assistant Town Clerk at Kew. Appointed Town Clerk in 1901, he has held the office for 37 years."This portrait is one of a series of mounted and framed photographic portraits of Mayors and Town Clerks of the former Borough, Town and City of Kew, for the period 1863 to 1969. The portraits were transferred by the City of Kew to the Kew Historical Society in March 1989. A Significance Assessment in 2018, funded by the National Library of Australia confirmed the historic, and often artistic significance of the series. Framed portrait of Henry Hirst Harrison, Town Clerk of the City of Kew from 1901 to 1938. The mounting and framing of the photograph follows a typical layout or style in that it each is framed in dark wood, glazed, and laid down on an inscribed board. The inscription identifies the name of the town clerk and the year/s that he served.H.H. Harrison, Town Clerk 1901-1938h.h. harrison, town clerks - kew (vic), kew (vic.) — municipal collection

Ordinary meeting notice including reports from Council's officers Report of the Town Clerk's Department Report of the Town Clerk Proposed Conference Council Officers and Preventatives of Smorgon Consolidated Industries Proposed Conference Between Victorian Railways and Councils Metropolitan Fire Brigades Board Election of Representative Proposal to close part of Butler Street to Traffic Transfer of Funds from Resort and Recreation Account Use of Sunshine Tip by Present Regional and Commerial Users Unexpected Load Funds Albion Tennis Club Request for Bingo Sunshine Croquet Club Request For Bingo Financial Statement for the Year Ended 30th September 1992 Multiple Sclerosis Society Application To Conduct Fundraising Report of Officer Committee on Recreation Facilities and Open Space Shed on Diamond Avenue Reserve Agreements St. Albans High School & Tottenham Technical School Report of the Co-Ordinator of Welfare Services Dental Clinic Furlong Road Hospital Councill Sponsorship to Housing Commission Flats Showers Street Braybrook Salvation Army Services Advisory Committee Emergency Relief Reimbursement Pre-School Advisory Service Report of the Chief Health Surveyor Health Act Registrations Application for Transfer of Proprietorship of Premise Under The Health Act 15 Suffolk Road Sunshine North Report of the Medical Officer of Health Report of the Superintendent Traffic and By-Laws Greek Orthodox Easter Celebrations ANZAC Commemorative March Derelict Vehicles Cat Control Naming of Reserves Place Names Committee Kevin Wheelahan Gardens Snake Eradication Report of the Chief Librarian Rainbow Workshop National Seminar for Community Arts Offices Report of the City Engineer / Planner Sunshine Tip Sunshine Shopping Centre Excavations Planning Permit Industrial Sales Lot 9 Ballarat Road Albion Planning Permit Factory Extensions 11 – 13 Judge Street Sunshine Planning Permit Container Storage, Repairs & General Service 600 Geelong Road Brooklyn Planning Permit Promotion Panel Levingston 423 Somerville Road Footscray West Delegated Matters Pedestrian Operated Signals in Station Road near Montasell Avenue Deer Park Proposed Intersection Signals Hampshire Road / Hertford Road Sunshine Sunshine Council V Lend Lease Estates Availability of Sewers Deer Park Albion Football Club Pavilion Parsons Reserve Works carried out at The Hub Complex Willis Street Pre-School Centre Hume Street Child Care Centre Replacement of Hot Water Service Municipal Offices North Sunshine Pre-School Centre Phoenix Street Sunshine North Municipal Offices Proposed Works on Roof Above Council Chambers Report of the Building Surveyor Substandard Allotment of Land 64 Cornwall Road Sunshine Renewal of Building Permit Lots 41, 42 & 43 Cromer Avenue Sunshine North Building Over Easement 45 Novara Parade St. Albans city of sunshine, alexander "alex" george gillon, smorgans, somerville road, tottenham, butler street, braybrook, sunshine tip, albion tennis club, selwyn park, selwyn street, albion, sunshine croquet club, stanford street, sunshine, st. albans high school, tottenham technical school, main road east, st. albans, south road, suffolk road, sunshine north, furlong road, kevin wheelahan gardens, ballarat road, judge street, geelong road, brooklyn, footscray west, station road, montasell avenue, deer park, hampshire road, hertford road, albion football club, parsons reserve, willis street pre-school centre, willis street, the hub, sun crescent, hume street child care centre, city of sunshine municipal offices, alexandra avenue, north sunshine pre-school centre, phoenix street, cornwall road, cromer avenue, novara parade

Reports of the Town Clerk's Department 10th August 1977 Reports of the Town Clerk's Department Report of the Acting Town Clerk A.M.P. Gratuity Scheme Trustees Victorian Family and Community Services Programmes Unemployment Station Road Drain Clean Air and Environment Council of Victoria Metropolitan Fire Brigade and the County Fire Authority Western Region Commission Representation Municipal Association of Victoria Award Matters The Hub Alterations and Additions Report of the Co-Ordinator of Welfare Services Needs of the Aged Migrant The Bailey Report Western Region Women's Refuge Emergency Accommodation Midway Hostel Report of the Senior Health Inspector Application for Septic Tank Application for Installation of Gas Fired Dry Septic Tank Units Melbourne & Metropolitan Board of Works Pollution Advice Contaminated Milk Powder Removal of a Dwelling Outside the Municipality 24 Hertford Road Sunshine to Smythes Creek Ballarat School Immunisation 1977 Report of the Medical Officer of Health Report of the By-Laws Officer Dog Act School Crossing Main Road West Disposal of Derelict Vehicles Report of the City Librarian Letter of Appreciation from Sunshine High School Extended Loan Period for Library Material Cost of Using Library Photocopying Machines Australian Library Week 16 to 24 September 1977 Report of the City Engineer Land Use Permit Application Factory Extensions Lot 293 Hawthorne Avenue Land Use Permit Application Advertising Hoarding South West Corner Furlong Road and St. Albans Road Land Use Permit Application Two Factories with Office Each Lot 38 Reid Street Land Use Permit Application Subdivision and Attached House on Each Lot 1010 Robinsons Road Land Use Permit Application Storage of Quarry Products Lot 1 Somerville Road Extending from the Intersection of Market Road and Somerville Road West Towards Kororoit Creek Land Use Permit Application Trash and Treasure Lot 1 Boundary Road Corner Market Road Land Use Permit Application Extension to Existing Factory Lots 4 & 5 Tottenham Parade Land Use Permit Application Rebuilding of Service Premises 105 Anderson Road Croner of Fraser Street Land Use Permit Application Storage of Soil and Retail Plant Nursery North West Corner Fairbairn Road and Boundary Road Land Use Permit Application Flats Lot 472 Hendry Street Land Use Permit Application Light Industry 84 Station Road South East Corner of Glencairn Avenue Plan of Subdivision Geelong Road and Francis Street Plan of Subdivision Browne Avenue, Furlong Road and Epalock Crescent Strata Subdivison 31 - 33 Warrs Road Plan of Consolidation Hume Street Westerngate Estate Robinsons Road Subdivision Camperdown Avenue and Sandford Avenue Sunshine North Plan of Subdivision 10 Chicago Street Variation to Contract Furlong Road Construction Annual Supply Contract Signal Installation Programme 1977/78 Connection of Main Road East, St. Albans with Buckley Street, Niddrie Across Maribyrnong River Disposal of Mini Moke Highfield Quarry South West Side Bunting Road Possible New Tip Site When Sunshine Tip Operations Cease Conference with Associated Quarries Pty Ltd Boundary Road and Fitzgerald Road Intersection Treatment No Standing Bookmobile Excepted Duke Street Retention of Caterpillar D6 Dozer Harrison Street and Miles Street Private Street Scheme Report of the Building Surveyor Apprentice Building Inspectors Fencing Anley Place Installation of Underground Tank Mountainview Quarries McIntyre Road Sunshine North Sunshine Swimming Pool Solar Heating Highpoint West Complex Cleaning Municipal Offices Albion Pre-School Centre Maintenance Dobson Pre-School Centre Maintenance Fairbairn Pre-School Centre Maintenance Sewer Dempster Park Alterations to Pavilion Skinner Reserve Orders of the Day Accounts Submitted for Payment as at 31st July 1977 Plan of Subdivision Rita Street Fencing 83 Hall Street Sunshine West Swimming Pools Fees and Charges city of sunshine, alexander "alex" george gillon, station road, deer park, the hub, sun crescent, sunshine, midway hostel, williamson road, maribyrnong, hertford road, sunshine high school, ballarat road, sunshine north, hawthorne avenue, st. albans road, furlong road, st. albans, reid street, albion, robinsons road, somerville road, brooklyn, boundary road, market road, tottenham parade, footscray west, anderson road, fraser street, fairbairn road, sunshine west, hendry street, glencairn avenue, geelong road, francis street, epalock crescent, warrs road, hume street, camperdown avenue, sandford avenue, chicago street, main road east, buckley street, niddrie, maribyrnong river, highfield quarry, bunting road, sunshine tip, associated quarries, fitzgerald road, duke street, harrison street, miles street, anley place, mountainview quarries, mcintyre road, sunshine swimming pool, highpoint west, rosamond road, albion pre-school centre, dobson pre-school centre, fairbairn pre-school centre, dempster park, skinner reserve, churchill avenue, braybrook, phoenix street, derrimut street

Minutes of the Ordinary Meeting of Council held on 10th August 1977 Reports of the Town Clerk's Department Report of the Acting Town Clerk A.M.P. Gratuity Scheme Trustees Victorian Family and Community Services Programmes Unemployment Station Road Drain Clean Air and Environment Council of Victoria Metropolitan Fire Brigade and the County Fire Authority Western Region Commission Representation Municipal Association of Victoria Award Matters The Hub Alterations and Additions Report of the Co-Ordinator of Welfare Services Needs of the Aged Migrant The Bailey Report Western Region Women's Refuge Emergency Accommodation Midway Hostel Report of the Senior Health Inspector Application for Septic Tank Application for Installation of Gas Fired Dry Septic Tank Units Melbourne & Metropolitan Board of Works Pollution Advice Contaminated Milk Powder Removal of a Dwelling Outside the Municipality 24 Hertford Road Sunshine to Smythes Creek Ballarat School Immunisation 1977 Report of the Medical Officer of Health Report of the By-Laws Officer Dog Act School Crossing Main Road West Disposal of Derelict Vehicles Report of the City Librarian Letter of Appreciation from Sunshine High School Extended Loan Period for Library Material Cost of Using Library Photocopying Machines Australian Library Week 16 to 24 September 1977 Report of the City Engineer Land Use Permit Application Factory Extensions Lot 293 Hawthorne Avenue Land Use Permit Application Advertising Hoarding South West Corner Furlong Road and St. Albans Road Land Use Permit Application Two Factories with Office Each Lot 38 Reid Street Land Use Permit Application Subdivision and Attached House on Each Lot 1010 Robinsons Road Land Use Permit Application Storage of Quarry Products Lot 1 Somerville Road Extending from the Intersection of Market Road and Somerville Road West Towards Kororoit Creek Land Use Permit Application Trash and Treasure Lot 1 Boundary Road Corner Market Road Land Use Permit Application Extension to Existing Factory Lots 4 & 5 Tottenham Parade Land Use Permit Application Rebuilding of Service Premises 105 Anderson Road Croner of Fraser Street Land Use Permit Application Storage of Soil and Retail Plant Nursery North West Corner Fairbairn Road and Boundary Road Land Use Permit Application Flats Lot 472 Hendry Street Land Use Permit Application Light Industry 84 Station Road South East Corner of Glencairn Avenue Plan of Subdivision Geelong Road and Francis Street Plan of Subdivision Browne Avenue, Furlong Road and Epalock Crescent Strata Subdivison 31 - 33 Warrs Road Plan of Consolidation Hume Street Westerngate Estate Robinsons Road Subdivision Camperdown Avenue and Sandford Avenue Sunshine North Plan of Subdivision 10 Chicago Street Variation to Contract Furlong Road Construction Annual Supply Contract Signal Installation Programme 1977/78 Connection of Main Road East, St. Albans with Buckley Street, Niddrie Across Maribyrnong River Disposal of Mini Moke Highfield Quarry South West Side Bunting Road Possible New Tip Site When Sunshine Tip Operations Cease Conference with Associated Quarries Pty Ltd Boundary Road and Fitzgerald Road Intersection Treatment No Standing Bookmobile Excepted Duke Street Retention of Caterpillar D6 Dozer Harrison Street and Miles Street Private Street Scheme Report of the Building Surveyor Apprentice Building Inspectors Fencing Anley Place Installation of Underground Tank Mountainview Quarries McIntyre Road Sunshine North Sunshine Swimming Pool Solar Heating Highpoint West Complex Cleaning Municipal Offices Albion Pre-School Centre Maintenance Dobson Pre-School Centre Maintenance Fairbairn Pre-School Centre Maintenance Sewer Dempster Park Alterations to Pavilion Skinner Reserve Orders of the Day Accounts Submitted for Payment as at 31st July 1977 Plan of Subdivision Rita Street Fencing 83 Hall Street Sunshine West Swimming Pools Fees and Charges Extraordinary Business Amendment to Seal Plan Westerngate North Estate Stage 1A Former Post Office Offer to Sell to Council Building Bon Thomas Reserve W.V. Black Hampshire Road Albion Pre-School and Infant Welfare Centre city of sunshine, alexander "alex" george gillon, station road, deer park, the hub, sun crescent, sunshine, hertford road, sunshine high school, ballarat road, sunshine north, hawthorne avenue, furlong road, st. albans road, st. albans, reid street, albion, robinsons road, market road, somerville road, brooklyn, boundary road, tottenham parade, footscray west, anderson road, fraser street, fairbairn road, hendry street, glencairn avenue, geelong road, francis street, epalock crescent, warrs road, maribyrnong, hume street, camperdown avenue, sandford avenue, chicago street, main road east, buckley street, niddrie, maribyrnong river, highfield quarry, bunting road, sunshine tip, associated quarries, fitzgerald road, duke street, harrison street, miles street, anley place, mountainview quarries, mcintyre road, sunshine swimming, highpoint west, rosamond road, albion pre-school centre, dobson pre-school centre, fairbairn pre-school, derrimut street, dempster park, phoenix street, skinner reserve, churchill avenue, braybrook, rita street, hall street, sunshine west, bon thomas reserve, quinn street, hampshire road