Program for the Institute of Metropolitan Town Clerks "Ladies night" dinner, 13th November, 1981.Bruce Morgan was the first Shire Secretary (1964-1983) of the Shire of Diamond Valley. This collection was compiled by his wife, Mavis Morgan, detailing the events they attended in their official capacityFolded sheet of foolscap paper with black text presented in coloured cover with photo of City of Ringwood offices and crest.bruce morgan, mavis morgan, institute of metropolitan town clerks, city of ringwood

Invitation from the Institute of Metropolitan Town Clerks Dinner to honour Mr & Mrs J C Donath Wednesday 21st July 1976Bruce Morgan was the first Shire Secretary (1964-1983) of the Shire of Diamond Valley. This collection was compiled by his wife, Mavis Morgan, detailing the events they attended in their official capacityFolded sheet of foolscap paper with black textbruce morgan, mavis morgan, institute of metropolitan town clerks

455.01 - Shire of Braybrook and City of Sunshine Town Clerks and Shire Secretaries Portraits.jpg 455.02 - Shire of Braybrook and City of Sunshine Town Clerks and Shire Secretaries Portraits.jpg 455.03 - Shire of Braybrook and City of Sunshine Town Clerks and Shire Secretaries Portraits - W. Pullar.jpg 455.05 - Shire of Braybrook and City of Sunshine Town Clerks and Shire Secretaries Portraits - W. J. Andrew.jpg 455.06 - Shire of Braybrook and City of Sunshine Town Clerks and Shire Secretaries Portraits - D. Lingford.jpg 455.07 - Shire of Braybrook and City of Sunshine Town Clerks and Shire Secretaries Portraits - E. Hargreaves.jpg 455.07 - Shire of Braybrook and City of Sunshine Town Clerks and Shire Secretaries Portraits - W. Deutschmann.jpg 455.08 - Shire of Braybrook and City of Sunshine Town Clerks and Shire Secretaries Portraits - G. S. Pearson.jpg 455.09 - Shire of Braybrook and City of Sunshine Town Clerks and Shire Secretaries Portraits - J. James.jpg 455.10 - Shire of Braybrook and City of Sunshine Town Clerks and Shire Secretaries Portraits - John Willaton.jpgshire of braybrook, city of sunshine, town clerk

Cr. W.D. Vaughan in his civic history of Kew includes a chapter (XXXII, pages 132-3) to Town Clerks and Surveyors. He states that H.H. Harrison began his career with the Borough of Kew in 1888 as his predecessor's assistant, becoming Town Clerk on the latter's death in 1901. On his retirement, The Herald on 30 Jul 1938 reported that: "H.H. HARRISON, Town Clerk of Kew, was entertained last night by members of the Metropolitan Institute of Town Clerks and presented with a walking stick and case of pipes, on the occasion of his retirement after 50 years' service with Kew City Council. He began his municipal career as a youth with the Bendigo City Council, and in 1888, was appointed Assistant Town Clerk at Kew. Appointed Town Clerk in 1901, he has held the office for 37 years."This portrait is one of a series of mounted and framed photographic portraits of Mayors and Town Clerks of the former Borough, Town and City of Kew, for the period 1863 to 1969. The portraits were transferred by the City of Kew to the Kew Historical Society in March 1989. A Significance Assessment in 2018, funded by the National Library of Australia confirmed the historic, and often artistic significance of the series. Framed portrait of Henry Hirst Harrison, Town Clerk of the City of Kew from 1901 to 1938. The mounting and framing of the photograph follows a typical layout or style in that it each is framed in dark wood, glazed, and laid down on an inscribed board. The inscription identifies the name of the town clerk and the year/s that he served.H.H. Harrison, Town Clerk 1901-1938h.h. harrison, town clerks - kew (vic), kew (vic.) — municipal collection

In Kew’s Civic Century (1960), Cr. W.D. Vaughan described William Dickie Birrell M.B.E. (1899-1974) as follows: “Mr. W. D. Birrell, who had been on the staff of the Country Roads Board after his return from active service with the First A.I.F., was appointed assistant town clerk on February 15, 1921. On Mr. Harrison’s retirement he was appointed town clerk and city treasurer, and has given outstanding service. His knowledge of municipal administration has been acknowledged by the Government calling on his services to advise on amendments to the Local Government Act. He is a past president of the Town Clerks Institute, and on the nomination of that body was honoured by Her Majesty the Queen in 1958 with the award of the M.B.E. He still occupies the position and is held in the highest esteem not only by the Kew Council, but also by local government administrators throughout the metropolitan area.” (page 132) He died on 7 May 1974, and his ashes were interred at the Boroondara General Cemetery. This portrait is one of a series of mounted and framed photographic portraits of Mayors and Town Clerks of the former Borough, Town and City of Kew, for the period 1863 to 1969. The portraits were transferred by the City of Kew to the Kew Historical Society in March 1989. A Significance Assessment in 2018, funded by the National Library of Australia confirmed the historic, and often artistic significance of the series. Framed portrait of W. D. Birrell - Town Clerk of the City of Kew from 1936 -. The mounting and framing of the photograph follows a typical layout or style in that it each is framed in dark wood, glazed, and laid down on an inscribed board. The inscription identifies the name of the town clerk and the year/s that he served.W.D. BIRRELL / TOWN CLERK 1938-town clerks - kew (vic), w.d. birrell, photographers - stuart tompkins studios - camberwell (vic), kew (vic.) — municipal collection

This is a collection of photographs of former Shire / City secretaries and town clerks of the former Shire of Braybrook and City of Sunshine. Before modern CEOs existed in Victorian local government, the Shire / City Secretary or Clerk was the most senior administrative officer in a shire or city. They were effectively the chief executive, chief financial officer, and chief governance officer rolled into one. Below is a detailed breakdown of what a Shire / City Secretary traditionally did. 1. Chief Administrative Office The Shire Secretary managed the entire day‑to‑day operation of the shire, including: - Supervising all council staff - Implementing council decisions - Managing correspondence, records, and official documents - Ensuring services were delivered (roads, drainage, health, building, etc.) This is the historical equivalent of the CEO role described in modern council structures. 2. Governance and Council Support The Shire Secretary was responsible for: - Preparing agendas and minutes for council meetings - Advising councillors on legislation and procedures - Ensuring compliance with the Local Government Act - Managing elections and public notices This aligns with the governance responsibilities now embedded in the Local Government Act 2020. 3. Financial Management The Shire Secretary was also the shire’s chief financial officer: - Preparing budgets - Managing rates and revenue - Overseeing expenditure - Producing annual financial statements In many small shires, the Secretary also acted as Treasurer. 4. Public Interface The Shire Secretary was the main point of contact for the community: - Handling complaints and enquiries - Issuing permits and licences - Coordinating public works requests - Communicating council decisions to residents They were often the most recognisable council official in the district. 5. Strategic and Long‑Term Planning Although less formalised than today, the Secretary played a key role in: - Planning infrastructure - Advising on township development - Managing land records and valuations - Coordinating with state government departments This mirrors the strategic functions now assigned to CEOs under the Local Government Act.This collection of photographs shown all the men who served as the Shire Secretary, Town Clerk or CEO for the Shire of Braybrook or for the City of Sunshine.Sunshine Council July 2007 5452.01 - Shire of Braybrook Shire Secretary William 'Bill' Pullar 1860 - 1907.jpg 5452.02 - Shire of Braybrook Shire Secretary D. Lingford 1908 - 1911.jpg 5452.03 - Shire of Braybrook Shire Secretary Walter John Andrew 1911 - 1927.jpg 5452.04 - Shire of Braybrook Shire Town Clerk Edgar Hargreaves 1927 - 1954.jpg 5452.05 - City of Sunshine Town Clerk Thomas William 'Bill' Deutschmann 1954 - 1984.jpg 5452.06 - City of Sunshine Town Clerk G. S. Pearson 1984 - 1987.jpg 5452.07 - City of Sunshine CEO And Town Clerk J. James 1987 - 1992.jpg 5452.08 - City of Sunshine Town Clerk John Noble Willaton 1992 - 1994.jpg 5452.09 - Shire of Braybrook Shire Secretaries and Town Clerks 1860 - 1954.jpg 5452.10 - City of Sunshine Town Clerks 1954 - 1994.jpg shire of braybrook, city of sunshine, town clerk, shire secetary, william "bill" pullar, d. lingford, walter john andrew, edgar hargreaves, thomas william "bill" deutschmann, g. s. pearson, j. james, john noble willaton

Portland Town CouncilTwo framed black and white photographs. Left: T. Edward C. Henry Right: E. Noel T. Henry Head and shoulders wearing tweed suit, Wearing official looking robes, striped tie, round-rimmed glasses, dark-rimmed glasses. moustache.Front: Top centre: Town Clerks of Portland Bottom left: T. Edward C. Henry, LS, CE, Council Service - 1888 to 1946 Town Clerk - 1888 to 1938 Bottom right: E. Noel T. Henry, MBE, Hon F.I.M.A., JP, Council Service - 1917 to 1967 Town Clerk - 1938 to 1967 Bottom: A record of Municipal Service of 107½ years by father and son. Back: Yellow sticker, numbered 3004.portland town council, administration, local government, official portrait photography, civic photography

Certificate issued by City of Prahran to Gunner E Taylor, Thanking and Congratulating him on his enlistment into the Australian Imperial Forces fighting Germany. Signed by the Mayor and Town Clerk, dated 1940.Yellow hard paper with blue and red edging and City emblem at top. Black writing and signed off by Mayor and Town Clerk and formal stamp of council. All writing underlined in red.Signed by Mayor, Councillor and Town Clerk.certificate of gratitude, city of prahran, ww2, gunner e. taylor

The Municipality of Kew (1860-1863), the Borough of Kew (1863-1910), the Town of Kew (1910-1921) and the City of Kew (1921-1994) were local government instrumentalities in the State of Victoria. In 1994, the City of Kew was amalgamated, together with the former Cities of Camberwell and Hawthorn, into the new City of Boroondara (1994- ). Like other local government entities of the period, Kew was administered by town clerks. The two notable town clerks in Kew's history were H. H. (Henry Hirst) Harrison (1868-1955) and W. D. (William Dickie) Birrell (1899-1974). Harrison was appointed to the position in 1901 and retired in 1938 after 37 years. Birrell, appointed Acting Town Clerk in 1921, became Town Clerk in 1938, following Harrison's retirement. He continued in this role until his retirement in 1966.This card is part of an historically significant civic collection, containing hundreds of separate invitations, documents, greeting cards, programmes and tickets issued and/or collected by successive town clerks. Items in the collection illuminate the political, social and cultural history of the district. As a continuous record, ranging across most decades of the Twentieth Century, they reveal changing tastes in design, values and relationships in the history of local government in Victoria.THE PRESIDENT AND COMMITTEE / OF THE VICTORIAN CIVIL AMBULANCE SERVICE / REQUEST THE PLEASURE OF THE COMPANY OF / The Town Clerk / AT THE OFFICIAL OPENING / OF THE NEW HEADQUARTERS STATION / AT 64 LATROBE STREET, MELBOURNE / BY HIS EXCELLENCY, THE GOVERNOR OF VICTORIA / GENERAL SIR DALLAS BROOKS KCB KCMG KCVO DSO KStJ / ON WEDNESDAY, 2ND JULY 1958 AT 3 P.M. / REFRESHMENTS / RSVP 20TH JUNE TO / THE SECRETARY VCAS 64 LATROBE STREET MELBOURNE C1civic invitations -- kew (vic), victorian civil ambulance service, new headquarters station - 64 latrobe street (melb)

The Municipality of Kew (1860-1863), the Borough of Kew (1863-1910), the Town of Kew (1910-1921) and the City of Kew (1921-1994) were local government instrumentalities in the State of Victoria. In 1994, the City of Kew was amalgamated, together with the former Cities of Camberwell and Hawthorn, into the new City of Boroondara (1994- ). Like other local government entities of the period, Kew was administered by town clerks. The two notable town clerks in Kew's history were H. H. (Henry Hirst) Harrison (1868-1955) and W. D. (William Dickie) Birrell (1899-1974). Harrison was appointed to the position in 1901 and retired in 1938 after 37 years. Birrell, appointed Acting Town Clerk in 1921, became Town Clerk in 1938, following Harrison's retirement. He continued in this role until his retirement in 1966.This card is part of an historically significant civic collection, containing hundreds of separate invitations, documents, greeting cards, programmes and tickets issued and/or collected by successive town clerks. Items in the collection illuminate the political, social and cultural history of the district. As a continuous record, ranging across most decades of the Twentieth Century, they reveal changing tastes in design, values and relationships in the history of local government in Victoria.THE GOVERNMENT OF VICTORIA / REQUESTS THE PLEASURE OF THE COMPANY OF / The Town Clerk and Lady / AT THE HISTORICAL PAGEANT IN / COMMEMORATION OF THE 50TH ANNIVERSARY OF THE OPENING / OF THE FIRST COMMONWEALTH PARLIAMENT / IN THE MELBOURNE EXHIBITION / WEDNESDAY 9TH MAY, 1951, AT 8 P.M. / RSVP TO SECRETARY, PREMIER'S DEPARTMENT, MELBOURNE C.2. BY 23RD APRIL. / ON RECEIPT OF ACCEPTANCE RESERVATION CARDS WILL BE FORWARDED.civic invitations -- kew (vic), civic ephemera - city of kew -- government of victoria, commemoration of the sitting of the first parliament, exhibition buildings -- melbourne (vic.)