Establishment and Functions Prior to 1860, the Chief Secretary's Department had been responsible for the administration of the gold fields and associated mining activities. In November 1860 a Commissioner of Mines was appointed and a Department was established under his administration. For the period November 1861 to June 1863, the Postmaster General was responsible for the Mining Department. A Minister of Mines was again appointed in 1863. Responsibilities of the Department of Mines were: 1. Regulation of mining and related public works activities through the issue of miners rights, business and residence licences, mining leases, mineral and other prospecting licences 2. Superintendence of the activities of mining surveyors, registrars, wardens and Mining Boards. 3. Investigation of the state's geological structure, mineral wealth and underground water resources 4. Development of the mining industry 5. Supervision of the safe working of mines, machinery and quarries including checking the credential of mine managers, inspectors and operators 6. Regulation of the disposal of sludge and other waste products 7. Administration of the Victorian Mining Accident Relief Fund. Arising from its initial responsibility for the supply of water on the gold fields, the Department became responsible for rural water supply from the mid 1860s. Statutory responsibility for rural water works during this period rested with the Board of Land and Works. In 1865 the Waterworks Act gave the Board power to construct waterworks, purchase land, levy charges and lease or sell works, while the Public Loans Act 1865 empowered it to provide loans to local water trusts for waterworks. The actual administration of these statutory provisions was undertaken by the Victorian Water Supply Department which operated from 1865 to 1889 as a sub-department of the Department of Mines, from 1889 as a department in its own right, and from 1895 to 1909 as a sub-department of the Department of Mines and Water Supply. For a brief period from 1891 to 1893 the Department of Mines was also responsible for forests and, until 1880, for the Schools of Mines subsequently transferred to the Education Department. In 1895 the Department of Mines and the Victorian Water Supply Department were amalgamated to form the Department of Mines and Water Supply. A snapshot into social history around the 1930s when the Department of works and the Mines Departments were still linkedReceipt Book for the Department of Works; Mines. Receipt No 2801 - 3000. 1st receipt Number 2801, "18th July 1936, for Rent of Cottage: 14 days for 2 pounds, 2 shillings. The inscription on the back is signed by J F Condau in 13-3-33Printed on spine "GENERAL RECEIPTS / 15 / 2801 / TO 3000" Printed on each receipt 'DEPARTMENT OF / PUBLIC WORKS. / MINES." Fill in using ink pen "(DATE) 18th July 1936 / (TO) - - - shields' / BEING) Rent of / Cottage: 14 days / (TO) 17th July / @ (symbol for pound) 1-1. p. week / . (symbol for pound) 2:2:-"Inside cover there is some red pencil writing, words and figures unreadable. Handwritten on back cover "Numbers checked / and found corredt / J S Coudou (?) / 13-3-33" One some receipts "Wharfage / S.S. Koonara"flagstaff hill, warrnambool, shipwrecked coast, flagstaff hill maritime museum, maritime museum, shipwreck coast, flagstaff hill maritime village, great ocean road, department of works: mines, receipt book, rent 1936, imperial currency, living costs 1936, department of works, department of mines, j f condou, 1933, 13-3-33

The collection of material was collected and compiled by Ken Clements, Academic Registrar.A grey cardboard file box with information compiled by Ken Clements, the first Academic Registrar at Ballarat Institute of Advanced Education and Ballarat College of Advanced Education (later Federation Univeristy). The information includes: 1. Ballarat School of Mines advertisement for the Academic Registrar Position 2. Details of Position 3. Ballarat Institute of Advanced Educaton information for Lectureship applicants 4. Copy of Ken Clements application for the position. 5. Principal's Recipt of application note 6. Request to and reference from R.F. Colbourne 7. Request to attend for interview from Deputy Principal 8. Principal's receipt of appointment advice from Ken Clements 9. Ballarat Courier Photo of January 1972 - Deputy Principal H. Trudinger, Principal E.J. (Jack) Barker, Academic Registrar Ken Clements. 10. Plans for storage and operation of student records with Electronic Data Processing 11. Memo to Heads of Departments for current enrolment data, with Academic Registrar duties statement attached for information 12. Subject COding Scheme first draft. 13. "The Developmen of Tertiary Education in Ballarat" a report to the Victorian Minister of Education 14. Director's Advice of change of classification for Ken Clements 15. "Professional Experience Program Report: Ken Clements 1980 16. Sample commuinuicaiton re Registry Stadd traditional end of year function 17. Sample Enrolment Manual 18. Copy of application for La Troe position 19 CAEnews, April - Produced for Registry as an information service for Ballarat College of Advanced Education Staff. Includes infromation on the northwest access to the Mount Helen Campus. Photos include roadworks on Greenhill Road, a rehearsal for the play "Little Malcom", John Langer, Jayne Wilkins, Ian Gomm, Gary Gorman 20. Part of Notes for participants in Conferring Ceremony 21. Ken Clements notes re admission to tertiary education 22. Letterhead re Ballarat College of Advanced Education 23. Memo re 1988 Admission process 24. Staff Club Activities Survey 25. 1988 Enrolment Manual 26. Sundry cards used by registry for public and internal communication, 27. Listing of Ken Clement snad B. Coldwell duties March 1988 28. Docuemnts and memos re classifications of Ballarat College of advanced Education Staff, most are to do with the Academic regsitrar position 29. Notes re Ken Clements leaving Ballarat College of Advanced Education in 1988 30. Ken Clements notes for University of Ballarat Retired Staff Association Newsletter 1997 31. Ken Clements data in Ballarat University College "Biographical Archive of Retired Staff, 1996 32. Listing of some projects undertaken by Ken Clements as a volunteer at the University of Ballarat art and Historical Collection. ken clements, john langer, ian gomm, gary gorman, leslie clements, jayne wilkins, academic registrar, retired staff association, staff club

Two receipts for exam fees sent to the Victorian Education Department from the Ballarat School of Mines. ballarat school of mines, examinations, fees, victorian education department